Many students who are writing a thesis keep each chapter as a separate Word document with
EndNote creating a bibliography in each document. The steps below detail how to create a single
document and bibliography from separate chapter documents.
Step 1. Copy each chapter
Make a copy of each chapter, e.g. chapter1-copy.doc; chapter2-copy.doc. You will work with
these copies. If something goes wrong, you can return to your original documents and start again.
Step 2. Unformat citations
If you have been using EndNote's instant formatting, your references will already be formatted,
for example (Smith, 1999), and you will have a bibliography at the end of each chapter.
Open each document (chapter1-copy.doc, etc.) in Word, and from the EndNote menu in Word
select the Convert Citations and Bibliography>>>Convert to Unformatted Citations command.
(In earlier versions of EndNote, use the Unformat Citations command.) This will remove the
bibliography at the end of each chapter and change the references in the text into their
unformatted form, for example {Smith, 1999 #13}. Save these changes.
Step 3. Combine the chapters
Open chapter1-copy.doc in Word. Then open chapter2-copy.doc and select the whole document
(Ctrl+A), copy it and paste it at the end of chapter1-copy.doc.
Continue copying and pasting each chapter at the end of chapter1-copy.doc, until the whole thesis
is in one document.
Rename chapter1-copy.doc to thesis-master.doc. This is the master copy of your thesis, and any
subsequent changes should be made to this document. Save this document.
Step 4. Format citations in the thesis
Open thesis-master.doc in Word. From the EndNote menu in Word select the Update Citations
and Bibliography command. (In earlier versions of EndNote, use the Format Bibliography
command.) EndNote will format all the references in your document and create a single
bibliography at the end of the thesis. Save the changes.
Note: Unformatting the citations (at Step 2 above) disables the instant formatting in Word. If you
prefer to work with instant formatting, go to the Bibliography Preferences by clicking on the
small arrow at the very bottom of the Bibliography group on the EndNote menu in Word, and
then select the Instant Formatting tab and click on the Turn On button. (In earlier versions of
EndNote, access the Instant Formatting tab via the Format Bibliography command.)
Step 5. Remove field codes
Your thesis-master.doc contains hidden field codes which link it to EndNote. The final step is to
create a copy which is not linked to EndNote. From the EndNote menu in Word select the
Convert Citations and Bibliography>Convert to Plain Text command. (In earlier versions of
EndNote, use the Remove Field Codes command.)
This will create a copy of your thesis which is no longer linked to EndNote. Save this copy as
thesis-unlinked.doc. This is the copy which you should submit. This is not your master copy.
Any changes must be made to thesis-master.doc.
If you need to make changes to your thesis, make them in thesis-master.doc and then use the
Remove Field Codes command to make a new copy of thesis-unlinked.doc.