The procedure applies to all researchers at the University of Tasmania.
In the OA Procedure researchers are defined as: Any employee, Visiting Fellow or Scholar, Adjunct, Clinical, Associate or discretionary Title Holder or student of the University undertaking research, where the definition of research is consistent with the Higher Education Research Data Collection specifications.
The types of research outputs mandated for deposit are outlined in the OA Procedure 2.2 Mandatory Deposit. Any outputs accepted for publication or presented after the implementation date of October 2018 are required.
More specifically:
By complying with the University's OA Policy, you also will fulfill the requirements of the ARC OA policy
NHMRC released a new OA policy in September 2022. The NHMRC OA policy 2022 mandates all peer-reviewed publication outputs, resulting from grants awarded on or after 20 September 2022, be made immediately open access with no embargo under a Creative Commons Attribution (CC BY) licence. See https://utas.libguides.com/OpenAccess/NHMRC for compliance advice.
There are three ways to comply with the UTAS OA Procedure, depending on your publishing route or output type
The author accepted manuscript (AAM) is the full-text version provided to you by the publisher following peer-review and corrections and prior to you signing the publisher's copyright or author agreement. The author retains copyright to this version as you have not yet signed the copyright or author agreement which transfers copyright of the published version to the publisher.
Also known as:
The corresponding author is most likely to have the final author version of your accepted manuscript. Alternatively, your co-authors may have a copy you can upload. Contact your Publications Officer if you're unsuccessful in obtaining a copy.
After you upload the author accepted manuscript version to Elements, Library Services OA assessment team undertake an assessment for each deposited output digital file. Your output will only be made openly accessible after checking publisher copyright or copyright owner licensing requirements.
Different versions of your paper will have different copyright restrictions, check a journal's OA policies using Sherpa Romeo.
See UTAS research and copyright (intranet) for more information about managing others intellectual property and copyright in your research.
If you are the lead author on a publication, you are responsible for deposit in Elements.
If you are not the lead author but are the only one at the University of Tasmania, you need to deposit the author accepted manuscript and published version in Elements for our institutional Open Access Repository.
You are required to deposit a digital representation of your non-traditional research output (NTRO) in Elements for discovery and, if copyright allows, access in the Open Access Repository. See NTRO deposit in Elements guide for specific advice.
See ERA-SEER 2018 Technical Specifications for further information.
The UTAS Open Access Policy does not apply to research data however, increasingly, publishers and funders (including ARC and NHMRC) support discovery and access (if appropriate) to research data and some publishers may require OA data to accompany your accepted manuscript.
Visit the Research Data Management subject guide and find out more about storing, archiving or publishing your data in the Research Data Portal and managing your research data for discovery, access and potentially re-use.
Find out more about the new Open Access Repository powered by figshare
There are manual assessment steps all outputs undergo prior to publishing in the repository.
Most traditional publishers permit authors to deposit the Author Accepted Manuscript (AAM) in their Institution's OA repository.
Depending on the publisher, there may be an embargo period, Creative Commons licence and/or a set statement, which must be applied prior to the Author Accepted Manuscript being made accessible in the University Open Access Repository (OAR).
You can find out more about publisher's Institutional Repository self archiving (Green Open Access) policies by searching the Sherpa/RoMEO website.
As part of the publishing process you will be asked to sign a Publisher (or Author) Agreement.
The Publisher (or Author) Agreement specifies the rights that you transfer to the publisher, often including a statement about whether or not you can deposit a version of your paper in an institutional repository.
Most publishers will time the signing of the Agreement after sending authors the author accepted manuscript which has been peer reviewed and corrected.
Consider publishers' policies on sharing publications via an OA repository when developing your publication strategy and before signing the Publisher Agreement.
To retain rights enabling you to deposit your publication in an OA repository, you may wish to consider submitting an Author Addendum. Here are some examples:
If you have a co-author at another institution, your research output may have been deposited there already.
Nonetheless, deposit is mandatory for authors from the University of Tasmania - the research output must be submitted to our institutional Open Access Repository (via deposit in Elements). If an Open Access version of the paper is available through another institutional repository, or subject repository, we will link to the existing OA source, instead of making the fulltext open access again.
Yes. You are still required to deposit your research outputs in Elements for discovery the Open Access Repository.
There are significant differences between sites like ResearchGate and an institutional Open Access repository, in their design and function. ResearchGate and Academia.edu are comparable to Facebook, primarily being social networking sites but for researchers.
Open Access repositories are designed for and committed to openness, interoperability and data re-use.
No, the OA Policy does not require publishing in OA journals or books.
The OA Policy supports "Green OA", meaning authors may continue to publish in journals of choice. Just keep the author accepted manuscript (AAM) version (version sent to you after peer review and corrections but before you sign the publisher's copyright or author agreement) . Deposit the AAM in Elements for the Open Access Repository.
The University Library has a number of Read & Publish Agreements with traditional (subscription) journal publishers. The Library pays the Author Publishing Cost (APC), not the author, so that the article is OA upon publication.
Upload the Author Accepted Manuscript of your research output to Elements as mandated in the University Open Access procedure.
The original publisher's copyright and author archiving policy will dictate when the author accepted version can be made accessible in the Open Access Repository. Once the version is made accessible in the OAR it will be indexed by Google Scholar.
