The procedure applies to all researchers at the University of Tasmania, following the procedure implementation in October 2018.
In the OA Procedure researchers are defined as: Any employee, Visiting Fellow or Scholar, Adjunct, Clinical, Associate or discretionary Title Holder or student of the University undertaking research, where the definition of research is consistent with the Higher Education Research Data Collection specifications.
All your research outputs and their metadata will need to be deposited in the Web Access Research Portal (WARP) .
The types of research outputs mandated for deposit are outlined in the OA Procedure 2.2 Mandatory Deposit. Any outputs accepted for publication or presented after the implementation date of October 2018 are required.
Many publishers permit authors to upload the Final Author Version of their publication to an OA repository, sometimes with an embargo. To comply with the UTAS OA Policy, retain the Final Author Version and deposit this with your metadata to WARP.
The Final Author Version is a full-text version of the peer-reviewed and corrected final article accepted by the publisher. The author retains copyright to this version as you have not yet signed the copyright or author agreement which transfers copyright of the published version to the publisher.
Also known as:
The corresponding author is most likely to have the Final Author Version of your manuscript. Alternatively, your co-authors may have a copy you can upload. Contact your Publications Officer if you're unsuccessful in obtaining a copy.
When you upload your research outputs to WARP, Library Services will undertake an assessment of copyright implications. The fulltext of your output will be made openly accessible only when it is appropriate.
Different versions of your paper might have different copyright restrictions. Copyright ownership is retained by you until the publisher adds their formatting and type-setting. If the publisher's copyright policy allows, the Final Author Version of the research manuscript attached as a digital asset to the WARP record, will be made publicly accessible in the Open Access Repository.
If you are the lead author on a publication, you are responsible for deposit. If you are not the lead author but are the only one at the University of Tasmania, you need to deposit a copy in the Web Access Research Portal (WARP), for our institutional Open Access Repository.
See ERA-SEER 2018 Technical Specifications for further information.
The UTAS Open Access Policy does not apply to research data however, increasingly, publishers and funders (including ARC and NHMRC) support discovery and access (if appropriate) to research data and some publishers may require OA data to accompany your accepted manuscript.
Visit the Research Data Management subject guide and find out more about storing, archiving or publishing your data in the Research Data Portal and managing your research data for discovery, access and potentially re-use.
The institutional Open Access Repository (OAR) is the University's online location for collecting and exposing the scholarly output of the University for the primary purpose of dissemination and discovery; this is also known as ePrints. The OAR is managed by the Library.
The following item types are deposited in the OAR by the University, on your behalf:
Most traditional publishers permit authors to upload the Final Author Version (sometimes called the author accepted version or post-print) of their manuscript to their Institution's OA repository.
Depending on the publisher, there may be an embargo period, and/or a set statement, which must be applied prior to the Final Author Version being made accessible in the University Open Access Repository (OAR).
You can find out more about publisher's Green Open Access policies via the Sherpa/RoMEO website.
When you submit your paper to a journal, you will be asked to sign a Publisher (or Author) Agreement. This specifies the rights that you transfer to the publisher, often including a statement about whether or not you can deposit a version of your paper in an institutional repository.
Consider publishers' policies on sharing publications via an OA repository when developing your publication strategy and before signing the Publisher Agreement.
To retain rights enabling you to deposit your publication in an OA repository, you may wish to consider submitting an Author Addendum. Here are some examples:
If you have a co-author at another institution, your research output may have been deposited there already.
Nonetheless, deposit is mandatory for authors from the University of Tasmania - the research output must be submitted to our institutional Open Access Repository (via deposit in WARP). If an Open Access version of the paper is available through another institutional repository, or subject repository, we will link to the existing OA source, instead of making the fulltext open access again
Yes. You are still required to deposit your research outputs in the institutional Open Access Repository.
There are significant differences between sites like ResearchGate and an institutional Open Access repository, in their design and function. ResearchGate and Academia.edu are comparable to Facebook, primarily being social networking sites but for researchers.
Open Access repositories are designed for and committed to openness, interoperability and data re-use.
No. The OA Policy supports "green OA", meaning authors may continue to publish in journals of choice but a version of your scholarly work will be required for our institutional Open Access Repository.
Upload the final author version of your research output to WARP as mandated in the University Open Access procedure.
The original publisher's copyright and author archiving policy will dictate when the final author version can be made accessible in the Open Access Repository. Once the version is made accessible in the OAR it will be scraped by Google and the version will be linked to the Google Scholar reference for discovery.
You can check journal publisher author archiving policies at Sherpa Romeo.