How to Book a Meeting Room via Outlook Phone App

Booking a meeting room through the Outlook Phone App is a convenient way to manage your meetings on the go. This guide will walk you through the steps to book a meeting room using the Outlook Phone App.

1. Open the Outlook Phone App

• Launch the Outlook app on your smartphone.
• Ensure you are signed in with your UTAS email account.

2. Create a New Event

• Tap on the Calendar icon at the bottom of the screen.
• Tap the + icon or New Event to create a new meeting.

3. Enter Event Details

• Fill in the event details such as the Title, Date, Time, and Description.
• Add attendees by typing their email addresses in the People field.

4. Add a Meeting Room

• Tap on the Location field.
• Select Browse for Conference Room (iPhone), or Room Finder (Android)
• From Room Finder pane, search for Building > Morris Miller or Inveresk
• A list of available meeting rooms will appear 
• **You must Select a Room that is available for student use listed on the Inveresk Library or Morris Miller Library webpages**

5. Check Room Availability

• The app will automatically check the availability of the selected room.
• If the room is available, it will be added to your event.
• If the room is not available, you will need to select a different room or adjust the meeting time.

6. Send the Invitation

• Once all details are filled in and the room is selected, tap the Tick to confirm booking and send the meeting invitation to all attendees.