How to Book a Meeting Room via Outlook Webmail

Booking a meeting room through Outlook Webmail is a convenient way to ensure you have the space you need for your meetings. This guide will walk you through the steps to book a meeting room using Outlook Webmail.

1. Access Outlook Webmail (via Student/Staff Portal or MyLo)

• Open your web browser and go to Outlook Webmail.
• Sign in with your email address and password, if required

2. Create a New Event

• Click on the Calendar icon in the left-hand navigation pane.
• Click on New Event or double-click on the date and time you want to schedule the meeting.

3. Enter Event Details

• Fill in the event details such as the Title, Date and Time, Description is optional
• Add attendees by typing their email addresses in the Invite attendees field.

4. Add a Meeting Room

• Click on the Search for a room or location field.
• Select Browse with Room Finder.
• Search for Building > Morris Miller or Inveresk
• A list of available meeting rooms will appear

• **You must Select a Room that is available for student use listed on the Inveresk Library or Morris Miller Library webpages*

You may like to use UTAS UniMaps to determine which available room you would like to book.

5. Check Room Availability

• Outlook will automatically check the availability of the selected room.
• If the room is available, it will be added to your event.
• If the room is not available, you will need to select a different room or adjust the meeting time.

6. Send the Invitation

• Once all details are filled in and the room is selected, click Send.

• The meeting invitation will be sent to all attendees, and the room will be booked.