How to Book a Meeting Room via Outlook Desktop App

Booking a meeting room through the Outlook Desktop App is a straightforward process that helps you secure the space you need for your meetings. This guide will walk you through the steps to book a meeting room using the Outlook Desktop App.

1. Open Outlook Desktop App

• Launch the Outlook Desktop App on your computer.
• Ensure you are signed in with your UTAS email account.

2. Create a New Meeting

• Navigate to the Calendar view by clicking on the calendar icon on the navigation pane.
• Click on New Meeting in the Home tab.

3. Enter Meeting Details

• Fill in the meeting details such as the Title, Date, Time, and Description.
• Add attendees by typing their email addresses in the Required and/or Optional fields.

4. Add a Meeting Room

• Click on the Room Finder button next to the Location field.
• From Room Finder pane, search for Building > Morris Miller or Inveresk
• A list of available meeting rooms will appear 
• **You must Select a Room that is available for student use listed on the Inveresk Library or Morris Miller Library webpages**

• Select the meeting room from the list, it should now appear in Required field for meeting event.

You may like to use UTAS UniMaps to determine which available room you would like to book.

5. Check Room Availability

• Outlook will automatically check the availability of the selected room.
• If the room is available, it will be added to your meeting.
• If the room is not available, you will need to select a different room or adjust the meeting time.

6. Send the Invitation

• Once all details are filled in and the room is selected, click Send.
• The meeting invitation will be sent to all attendees, and the room will be booked.