Grey literature outputs 

What is your publishing strategy?

Before you self-deposit your grey literature in the OAR, consider how this output fits into your overall publishing strategy. 

If you intend to submit a paper with any of this content to a reputable journal publisher in future, you need to be careful to avoid jeopardising your chance of having it accepted by putting it in an open access repository too soon. 

For more information, and expert advice, please contact Learning and Research Librarians.

What research outputs can I deposit in the OAR?

The following output types may be self-deposited in the Open Access Repository:

A. Grey literature (unpublished outputs) 

B. Theses from First Class Honours and coursework Masters  

C. Published research outputs that meet the self-deposit criteria

A. Grey literature - unpublished outputs

To be eligible for deposit, grey literature must be

• unique and unpublished
• created by a University of Tasmania researcher or staff member
• part of the scholarly record
• publicly accessible (either open access or via depositor mediation)
• copyright owned or, in the case of multiple authors, held by the University of Tasmania researcher depositing the item

Types of eligible grey literature

• reports, working papers, unpublished conference outputs which are either openly accessible  or mediated (with identifiable end date)
• creative works which meet the ERA Non-Traditional-Research-Output criteria with all the relevant copyright and proprietary permissions to enable open access

Email oa.repository@utas.edu.au for deposit advice.

B. Theses from awarded First Class Honours or Masters by Coursework

Any Honours or Coursework Masters graduate may submit the final assessed version of their thesis to the OAR.

To submit your thesis

1. Complete and sign the Honours and Coursework Masters Thesis Access form (see below). If your thesis contains files in different formats, please note this on the form.
2. Scan the completed and signed form.
3. Send an email oa.repository@utas.edu.au with a PDF of the final assessed version of your thesis and the scanned Honours and Coursework Masters Thesis Access form  

If you have any queries, please contact us at oa.repository@utas.edu.au or (03) 6226 1895.  

Please note:  No thesis is published in the OAR until graduation is verified by the UTAS Graduation Verification Service.

C. Published research outputs, where:

• the published research output is a non-eligible ERA research output e.g. published report
• the published research output is affiliated to the University of Tasmania,
• the publisher's copyright allows, and
• the output can be made openly accessible for download from the Open Access Repository.   

Note:  all research outputs submitted to WARP that are not eligible for ERA will still be able to be discovered via eCite Digital Repository

You  may also self-deposit your published research outputs that pre-date 1st January, 2017, ie prior to content added to the OAR in association with the OA Policy. 

What file types can I deposit in the OAR?

You can deposit the following file types in the OAR.

• Adobe PDF (preferred)
• Image (ie .tiff, jpeg)
• MS Word (ie .doc, .docx)
• MS PowerPoint (ie .ppt)
• CSV
• RFT
• LaTex
• Wav (audio)
• MPEG-4 (video)
• ASCII
• Postscript 
• CSV

See ARDC guide to file formats  https://www.ands.org.au/guides/file-formats

May I accept an email request for my research output, from the oa.repository email?

Sometimes due to copyright restrictions your research outputs in the OAR will only be accessible by request.  For request only items an email will automatically be forwarded from the OAR to the author/creator for mediation.

Whether or not you can accept the request to share the full-text of your publication will depend on what rights you have retained as an author. You may need to refer back to the Publisher Agreement you accepted when submitting your paper.

Some publishers make their policies on sharing really clear, like Royal Society of Chemistry:

Often, publishers allow you to share:

1. your final author version of the manuscript - ie the peer-reviewed, corrected manuscript and
2. person to person - ie to an individual requesting the paper via the OAR or to you as an author directly 

How do I accept the request?

1. Read the request
2. Decide whether you can accept or reject the request
3. Find the  two hyperlinks at the bottom of the email called Accept the request  and Reject the request
4. Click and open the appropriate hyperlink and  follow the prompts to accept or reject the request

Help! The email request does not include the Accept the Request or Reject the request options.

Forward the email you received, plus the information below to: oa.repository@utas.edu.au 

• your University login username
• your University email address
• your full name