Before you self-deposit your grey literature in the OAR, consider how this output fits into your overall publishing strategy.
If you intend to submit a paper with any of this content to a reputable journal publisher in future, you need to be careful to avoid jeopardising your chance of having it accepted by putting it in an open access repository too soon.
For more information, and expert advice, please contact Learning and Research Librarians.
The following output types may be self-deposited in the Open Access Repository:
A. Grey literature (unpublished outputs)
B. Theses from First Class Honours and coursework Masters
C. Published research outputs that meet the self-deposit criteria
To be eligible for deposit, grey literature must be
Types of eligible grey literature
If in doubt, email us at firstname.lastname@example.org
Any Honours or Coursework Masters graduate may submit the final assessed version of their thesis to the OAR.
To submit your thesis
If you have any queries, please contact us at email@example.com or (03) 6226 1895.
Please note: No thesis is published in the OAR until graduation is verified by the UTAS Graduation Verification Service.
Note: all research outputs submitted to WARP that are not eligible for ERA will still be able to be discovered via eCite Digital Repository
You may also self-deposit your published research outputs that pre-date 1st January, 2017, ie prior to content added to the OAR in association with the OA Policy.
You can deposit the following file types in the OAR.
See ARDC guide to file formats https://www.ands.org.au/guides/file-formats
Self-deposit the Final Author Version of your research output.
If you want to assign a Creative Commons (CC) licence to manage sharing and re-use, make sure you include the licence on the deposited manuscript. At a minimum you need to protect your copyright and include Copyright © (Date), the Author on the output.
When you upload your grey (unpublished) research output to the OAR, you can assign the default University of Tasmania Standard Copyright Licence or, you can choose and assign a Creative Commons Licence.
Remember to include the copyright statement or CC licence on the actual research output you deposit. It is also good practice to state on the manuscript how you wish it to be cited.
Some items deposited in the OAR prior to the implementation of the UTAS Open Access Policy in 2018 are accessible via author mediation. See instructions for accepting a request for your output in the OAR.
University researchers and staff, with a current University of Tasmania email username & password, can register below for an OAR user account to self-deposit eligible material in the Open Access Repository
1. Request an Open Access Repository account by sending an email to firstname.lastname@example.org. The email should include
You will receive a User Activation email from email@example.com once your OAR account has been created (this may take up to 3 days)
NB: If you are a former University researcher or staff member, with research outputs affiliated to the institution that you'd like to deposit to the OAR, please contact us to discuss your options: firstname.lastname@example.org
1. Go to the Open Access Repository homepage
2. From the User Menu, at the bottom LHS of the the OAR homepage, select Login
3. Sign-in with your University login credentials
4. Once you enter your credentials the OAR User Menu will open
Download the step-by-step guide and self-deposit your unpublished grey literature and other acceptable outputs in the OAR
If you need help with your deposit, please contact email@example.com
Sometimes due to copyright restrictions your research outputs in the OAR will only be accessible by request. For request only items an email will automatically be forwarded from the OAR to the author/creator for mediation.
Whether or not you can accept the request to share the full-text of your publication will depend on what rights you have retained as an author. You may need to refer back to the Publisher Agreement you accepted when submitting your paper.
Some publishers make their policies on sharing really clear, like Royal Society of Chemistry:
Often, publishers allow you to share:
Forward the email you received, plus the information below to: firstname.lastname@example.org