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Research Data Management & Discovery

This guide will assist you to manage and maximise the value of your research data throughout the research data lifecycle, from planning to publishing and everything in-between!

Ready to Describe Your Dataset for DIscovery?

You can describe & deposit your metadata in VIVO, the University's Research Discovery Portal using the form below at anytime during the research data lifecycle, to comply with point 3.4.3. UTAS Management of Research Data Procedure  

The Getting Metadata Wise guide will assist you to create highly discoverable metadata for the datasets you deposit in either VIVO or the Research Data Management Portal (RDMP) portal.

Note:  Until RDMP and VIVO are interoperable metadata descriptions need to be deposited in both systems. 

When you have completed the form, email it to 

Research Librarians can help you to describe your data sets, just send us an email

How to Describe Datasets

'The metadata accompanying your data should be written for a user 20 years into the future ... Prepare the metadata for a user who is unfamiliar with your project, methods, or observations.'

Oak Ridge National Laboratory, Distributed Active Archive Center

Mandatory Metadata for Datasets

Mandatory elements for data descriptions deposited in  VIVO, Research Discovery Portal  for harvesting by Research Data Australia

1. Title of dataset or data collection - unique ie. not the same as grant title

2. Description of dataset or data collection

3. Data creators

4.  Coverage dates

5. Grant Title (or Grant Number) & funding Body (if applicable)

6.  FOR codes

7. Storage and file information

8.  IP ownership & access statement

9.   Access Identifier: URL web address to access open dataset  (required for DOI minting) or contact details for access (if mediated)

10.  Keywords for discovery (free text & controlled vocabularies)

Examples of UTAS Research Data Descriptions